The Finance & Administration Coordinator provides essential support in , accounting tasks, and administrative operations. This role ensures accurate record-keeping, timely processing of financial transactions, and efficient office support for management and staff. The ideal candidate is detail-oriented, highly organized, and skilled in both administrative and financial functions.

Key Responsibilities

Financial Support

• Prepares and distributes routine financial and operational reports for management.
• Process vendor invoices, expense reimbursements, and cut checks.
• Assist with accounts payable/receivable tracking and reconciliation.
• payroll processing.
• Maintain accurate financial records.
• Assist with budget preparation and expense monitoring.

Administrative Support

• Maintain and update spreadsheets, databases, and filing systems.
• Support day-to-day office operations including correspondence, scheduling, and document preparation.
• Coordinate purchases and maintain office supply inventory.
• Ensure compliance with internal policies and external regulations.

Cross-Functional Support

• Serve as a point of contact between staff, management, and external vendors.
• Provide administrative support for meetings, including preparation of reports and documentation.
• Assist leadership with special projects and ad-hoc reporting needs.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field desired but not required. (or equivalent experience).
• 2+ years of experience in an administrative, accounting, or finance support role.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); familiarity with accounting software preferred.
• Strong attention to detail, organizational, and problem-solving skills.
• Ability to handle confidential information with discretion.

Core Competencies

• Accuracy and attention to detail
• Strong communication skills
• Time management and multitasking ability
• Professionalism and discretion
• Team-oriented with a proactive approach