Burns Group is a family-owned business, established in 1977 serving the civil construction and aggregates industry in the Southeast. Our portfolio includes heavy civil, logistics, and recycling divisions. Our core values and dedication to our people guide every aspect of our company. We invite you to contact us and see what it means to be #burnsbuilt.

We are seeking a proactive, high-capacity Executive Assistant to serve as a trusted strategic partner to the CEO. This is not a traditional support role—it’s a high-impact position responsible for maximizing the CEO’s effectiveness through calendar ownership, communication triage, execution support, and relationship coordination. The ideal candidate is confident, detail-oriented, emotionally intelligent, and energized by keeping a fast-moving leader focused and in momentum.

Key Responsibilities:

Executive Operations & Communication

• Own and manage the CEO’s calendar, meetings, travel, and day-to-day logistics.
• Filter and triage all email, Teams, and communication channels; draft, escalate, or resolve as appropriate.
• Prepare concise briefing materials and meeting context; ensure the CEO enters every engagement informed and on time.
• Draft and manage internal and external communication on behalf of the CEO (excluding executive-level comms).
• Take notes and execute follow-ups for key client, team, and vendor meetings—especially lunches and relationship-building events.

Strategic Support

• Maintain the CEO’s Notion system, EA dashboard, and 'Week Ahead' plans.
• Lead logistics and coordination for recurring executive, division, and strategic meetings.
• Proactively identify gaps, anticipate needs, and resolve issues before they escalate.
• Support special projects including internal culture programs, training initiatives, external committees, and the CEO’s projects.

Culture & Relationship Management

• Coordinate care touches, team gifts, onboarding intros, and milestone recognitions.
• Plan 3–5 lunch meetings per week and bi-weekly relationship-building trips to Tupelo.
• Represent the CEO in scheduling, client comms, and vendor interactions with professionalism and warmth.

Qualifications:

• Proven experience (5+ years) supporting a senior executive, preferably in a fast-paced, entrepreneurial, or C-suite environment.
• Exceptional organizational, time-management, and communication skills.
• High emotional intelligence with a service mindset and excellent judgment.
• Mastery of calendar and travel management, executive communication, and internal workflow systems (Notion, Google Workspace, Teams).
• Confidence to make decisions, act autonomously, and escalate only what’s necessary.
• Comfortable using AI tools (ChatGPT, etc.) to increase efficiency.